Identity Management - Affiliation Resource Access Rules

Overview

The information below enumerates access rules for various technology resources that are driven by the Identity Management (IDM) system. Automated access to specified resources is determined by the primary affiliation(s) an individual has with the University of Oregon. Affiliation types identified by the university and accompanying access rules are as follows:

Information

Administrative Faculty (Officers of Administration) 

  Begin End
Directory Listing Start of Employment End of Employment
Webmail (No Access if Using Exchange) Start of Employment End of Employment
Exchange/UOmail Email & Calendar Start of Employment End of Employment
Network Start of Employment End of Employment
Webpage Start of Employment End of Employment
Shell Start of Appointment
Available through Duck ID Self Service
Self Service, or End of Appointment
UO Blogs Start of Employment End of Employment
25Live Start of Employment End of Employment
Canvas

One Term (75 days) prior to Start of Appointment

One year after End of Employment
Library Start of Employment One Term (75 days) after End of Employment
Active Directory Two Weeks prior to Start of Employment End of Employment
Office 365 Start of Employment End of Employment
Adobe Creative Cloud Start of Employment End of Employment
Dropbox Start of Employment End of Employment
Zoom Start of Employment End of Employment

Alumni (Graduated Fall 2017 and Forward)  

  Begin End
Email Forward Date Degree is Awarded Death
Email No access No access

Campus Associate 

  Begin End
Directory Listing Start of Appointment End of Appointment
Webmail (No Access if Using Exchange) By Request End of Appointment
Exchange/UOmail Email & Calendar By Request End of Appointment
Network By Request End of Appointment
Webpage By Request End of Appointment
Shell By Request End of Appointment
UO Blogs Start of Appointment End of Appointment
25Live No access No access
Canvas At Request of Department End of Appointment
Library No access No access
Active Directory Start of Appointment End of Appointment
Office 365 By Request End of Appointment
Adobe Creative Cloud At Request of Department End of Appointment
Dropbox By Request End of Appointment
Zoom Start of Appointment End of Appointment

Courtesy 

  Begin End
Directory Listing Start of Appointment End of Appointment
Webmail (No Access if Using Exchange) Start of Appointment End of Appointment
Exchange/UOmail Email & Calendar Start of Appointment End of Appointment
Network Start of Appointment End of Appointment
Webpage Start of Appointment End of Appointment
Shell Start of Appointment
Available through Duck ID Self Service
Self Service, or End of Appointment
UO Blogs Start of Appointment End of Appointment
25Live No access No access
Canvas One Term (75 days) prior to Start of Appointment One year after End of Employment
Library Start of Appointment One Term (75 days) after End of Employment
Active Directory Two Weeks prior to Start of Appointment End of Appointment
Office 365 Start of Appointment End of Appointment
Adobe Creative Cloud At Request of Department End of Appointment
Dropbox Start of Appointment End of Appointment
Zoom Start of Appointment End of Appointment

Emeritus 

  Begin End
Directory Listing Start of Emeritus Status End of Emeritus Status
Webmail (No Access if Using Exchange) Start of Emeritus Status End of Emeritus Status
Exchange/UOmail Email & Calendar At Request of Department End of Emeritus Status
Network Start of Emeritus Status End of Emeritus Status
Webpage Start of Emeritus Status End of Emeritus Status
Shell Start of Emeritus Status
Available through Duck ID Self Service
Self Service, or End of Emeritus Status
UO Blogs Start of Emeritus Status End of Emeritus Status
25Live Start of Emeritus Status End of Emeritus Status
Canvas One Term (75 days) prior to Start of Emeritus Affiliation One Year after End of Emeritus Status
Library Start of Emeritus Status End of Emeritus Status
Active Directory Start of Emeritus Status End of Emeritus Status
Office 365 At Request of Department End of Emeritus Status
Adobe Creative Cloud At Request of Department End of Emeritus Status
Dropbox Start of Emeritus Status End of Emeritus Status
Zoom Start of Emeritus Status End of Emeritus Status

Faculty (Tenured and Tenure Track Faculty) 

  Begin End
Directory Listing Start of Appointment End of Appointment
Webmail (No Access if Using Exchange) Upon Contract Approval* One Year after End of Appointment
Exchange/UOmail Email & Calendar Upon Contract Approval* One Year after End of Appointment
Network Upon Contract Approval* One Term (75 days) after End of Appointment
Webpage Upon Contract Approval* One Term (75 days) after End of Appointment
Shell Upon Contract Approval*
Available through Duck ID Self Service
Self Service, or One Term (75 days) after End of Appointment
UO Blogs Upon Contract Approval* One Year after End of Appointment
25Live Start of Appointment End of Appointment
Canvas Upon Contract Approval* One Year after End of Appointment
Library Upon Contract Approval* One Term (75 days) after End of Appointment
Active Directory Upon Contract Approval* One Year after End of Appointment
Office 365 One Term (75 Days) prior to Start of Appointment One Year after End of Appointment
Adobe Creative Cloud One Term (75 Days) prior to Start of Appointment One Year after End of Appointment
Dropbox One Term (75 Days) prior to Start of Appointment One Year after End of Appointment
Zoom Start of Appointment End of Appointment

*If access is needed prior to the contract start date and is not granted automatically, Information Services can add these resources to the account. Department HR staff can submit a request for this to be setup here: Service Portal: Duck ID Accounts

Fixed Term Enduring Faculty (Career Non-Tenure Track Faculty) 

  Begin End
Directory Listing Start of Appointment End of Appointment
Webmail (No Access if Using Exchange) One Term (75 days) prior to Start of Appointment One Year after End of Appointment
Exchange/UOmail Email & Calendar One Term (75 days) prior to Start of Appointment One Year after End of Appointment
Network One Term (75 days) prior to Start of Appointment One Term (75 days) after End of Appointment
Webpage One Term (75 days) prior to Start of Appointment One Term (75 days) after End of Appointment
Shell One Term (75 days) prior to Start of Appointment
Available through Duck ID Self Service
Self Service, or One Term (75 days) after End of Appointment
UO Blogs One Term (75 days) prior to Start of Appointment One Year after End of Appointment
25Live Start of Appointment End of Appointment
Canvas One Term (75 days) prior to Start of Appointment One Year after End of Appointment
Library Two Terms (150 days) prior to Start of Appointment One Term (75 days) after End of Appointment
Active Directory One Term (75 days) prior to Start of Appointment One Year after End of Appointment
Office 365 One Term (75 days) prior to Start of Appointment One Year after End of Appointment
Adobe Creative Cloud One Term (75 days) prior to Start of Appointment One Year after End of Appointment
Dropbox One Term (75 days) prior to Start of Appointment One Year after End of Appointment
Zoom Start of Appointment End of Appointment

Fixed Short Term Faculty (Pro Tempore, Visiting, Postdoctoral Scholar, and Post Retirement Appointments) 

  Begin End
Directory Listing Start of Appointment End of Appointment
Webmail (No Access if Using Exchange) One Term (75 days) prior to Start of Appointment Three Terms (225 days) after End of Appointment
Exchange/UOmail Email & Calendar One Term (75 days) prior to Start of Appointment Three Terms (225 days) after End of Appointment
Network One Term (75 days) prior to Start of Appointment One Month after End of Appointment
Webpage One Term (75 days) prior to Start of Appointment One Month after End of Appointment
Shell One Term (75 days) prior to Start of Appointment
Available through Duck ID Self Service
Self Service, or One Term (75 days) after End of Appointment
UO Blogs One Term (75 days) prior to Start of Appointment One Term (75 days) after End of Appointment
25Live Start of Appointment End of Appointment
Canvas One Term (75 days) prior to Start of Appointment One Year after End of Appointment
Library Two Terms (150 days) prior to Start of Appointment One Term (75 days) after End of Appointment
Active Directory One Term (75 days) prior to Start of Appointment Three Terms (225 days) after End of Appointment
Office 365 One Term (75 days) prior to Start of Appointment One Term (225 days) after End of Appointment
Adobe Creative Cloud One Term (75 days) prior to Start of Appointment One Term (75 days) after End of Appointment
Dropbox One Term (75 days) prior to Start of Appointment One Term (75 days) after End of Appointment
Zoom Start of Appointment End of Appointment

GE (Graduate Employee) 

  Begin End
Directory Listing (Conditional: If no FERPA or Directory Profile restrictions) Start of Appointment (Conditional: If no FERPA or Directory Profile restrictions) End of Appointment
Webmail (No Access if Using Exchange) Two Weeks prior to Start of Appointment One Term (75 days) after End of Appointment
Exchange/UOmail Email & Calendar Two Weeks prior to Start of Appointment One Term (75 days) after End of Appointment
Network Two Weeks prior to Start of Appointment One Term (75 days) after End of Appointment
Webpage Two Weeks prior to Start of Appointment One Term (75 days) after End of Appointment
Shell Two Weeks prior to Start of Appointment
Available through Duck ID Self Service
One Term (75 days) after End of Appointment
UO Blogs One Term (75 days) prior to Start of Appointment One Term (75 days) after End of Appointment
25Live Start of Appointment End of Appointment
Canvas Two Weeks prior to Start of Appointment One Year after End of Appointment
Library One Term (75 days) prior to Start of Appointment One Term (75 days) after End of Appointment
Active Directory Two Weeks prior to Start of Appointment One Term (75 days) after End of Appointment
Office 365 Two Weeks prior to Start of Appointment One Term (75 days) after End of Appointment
Adobe Creative Cloud Two Weeks prior to Start of Appointment One Term (75 days) after End of Appointment
Dropbox Two Weeks prior to Start of Appointment One Term (75 days) after End of Appointment
Zoom Start of Appointment End of Appointment

Retired 

  Begin End
Directory Listing No access No access
Webmail (No Access if Using Exchange) Start of Retirement if using Webmail at that  time Death
Exchange/UOmail Email & Calendar Start of Retirement if using Exchange/UOmail at that time Death
Network By Retiree Request Death
Webpage By Retiree Request Death
Shell By Retiree Request Death
UO Blogs No access No access
25Live No access No access
Canvas No access No access
Library Start of Retirement Death
Active Directory Start of Retirement Death
Office 365 At Request of Department Death
Adobe Creative Cloud No access No access
Dropbox No access No access
Zoom No access No access

Staff 

  Begin End
Directory Listing Start of Employment End of Employment
Webmail (No Access if Using Exchange) Start of Employment End of Employment
Exchange/UOmail Email & Calendar Start of Employment End of Employment
Network Start of Employment End of Employment
Webpage Start of Employment End of Employment
Shell Start of Employment
Available through Duck ID Self Service
Self Service, or End of Employment
UO Blogs Start of Employment End of Employment
25Live Start of Employment End of Employment
Canvas Start of Employment End of Employment
Library Start of Employment End of Employment
Active Directory Two Weeks prior to Start of Employment End of Employment
Office 365 Start of Employment End of Employment
Adobe Creative Cloud Start of Employment End of Employment
Dropbox Start of Employment End of Employment
Zoom Start of Employment End of Employment

Student 

  Begin End
Directory Listing                   

Start of enrollment term

(By default, students will not appear in the Directory, but can opt-in.)

End of enrollment term
Webmail (No Access if Using Exchange) One Term (75 days) prior to enrollment One Year after the last term the student was eligible for enrollment
UOmail Email & Calendar One Term (75 days) prior to enrollment One Year after the last term the student was eligible for enrollment
Network One Term (75 days) prior to enrollment One Term (75 days) after the last term student was eligible for enrollment
Webpage One Term (75 days) prior to enrollment One Term (75 days) after the last term student was eligible for enrollment
Shell One Term (75 days) prior to enrollment
Available through Duck ID Self Service
Self Service, or One Term (75 days) after the last term student was eligible for enrollment
UO Blogs One Term (75 days) prior to enrollment One Year after the last term the student was eligible for enrollment
25Live Start of enrollment End of enrollment
Canvas One Term (75 days) prior to enrollment One Year after the last term the student was eligible for enrollment
Library Start of enrollment One Term (75 days) after the last term student was eligible for enrollment
Active Directory One Term (75 days) prior to enrollment One Year after the last term the student was eligible for enrollment
Office 365 One Term (75 days) prior to enrollment One Term (75 days) after the last term student was eligible for enrollment
Adobe Creative Cloud Start of enrollment
Access in Designated Computer Labs and Classrooms
One Term (75 days) after the last term student was eligible for enrollment
Dropbox One Term (75 days) prior to enrollment One Year after the last term the student was eligible for enrollment
Zoom (Basic License) Start of enrollment End of eligibility to enroll

Student Employee 

  Begin End
Directory Listing Not Included in Faculty and Staff Listings Not Included in Faculty and Staff Listings
Webmail (No Access if Using Exchange) Start of Employment End of Employment
Exchange/UOmail Email & Calendar Start of Employment End of Employment
Network Start of Employment End of Employment
Webpage See GTF and Student access rules See GTF and Student access rules
Shell See GTF and Student access rules See GTF and Student access rules
UO Blogs Start of Employment End of Employment
25Live Start of Employment End of Employment
Canvas By Request (Requires Approval by Registrar)  
Library Start of Employment End of Employment
Active Directory Two Weeks prior to Start of Employment One Term (75 Days) after End of Employment
Office 365 Start of Employment End of Employment
Adobe Creative Cloud Start of Employment End of Employment
Dropbox Start of Employment End of Employment
Zoom (Basic License) Start of Employment End of Employment

Temporary Employee 

  Begin End
Directory Listing Start of Employment End of Employment
Webmail (No Access if Using Exchange) Start of Employment End of Employment
Exchange/UOmail Email & Calendar Start of Employment End of Employment
Network Start of Employment End of Employment
Webpage Start of Employment End of Employment
Shell Start of Employment
Available through Duck ID Self Service
Self Service, or End of Employment
UO Blogs Start of Employment End of Employment
25Live Start of Employment End of Employment
Canvas At Request of Department End of Employment
Library No access No access
Active Directory Two Weeks prior to Start of Employment End of Employment
Office 365 Start of Employment End of Employment
Adobe Creative Cloud Start of Employment End of Employment
Dropbox Start of Employment End of Employment
Zoom Start of Employment End of Employment
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Details

Article ID: 32955
Created
Thu 7/6/17 3:53 PM
Modified
Tue 6/7/22 10:37 AM

Related Articles (1)

Definitions of affiliation types.

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