How do I get access to the IDR data warehouse and Cognos?

Overview

Steps for gaining access to the IDR data warehouse, additional data security (if needed), and the Cognos Analytics service.

Information

How do I get access to the IDR data warehouse and Cognos?

Before you begin, you may wish to familiarize yourself with the kind of reports that can be run in the IDR Cognos service. 

Most users will only need to obtain a Cognos Analytics report user account along with Core Data security.

  1. Confirm with your supervisor that you require access to the IDR Cognos service and the area(s) of data you require access to.
  2. Complete and submit the requests to your Dean or Department Head for approval (UO Service Portal Business Application Access Request catalog entry).
  3. If requesting access to more than core data, route the form(s) to the appropriate data steward(s) for approval.​​​​ Most users will need only core data to perform their tasks.

Getting access for the first time

To request a first time access please visit the UO Service Portal Business Application Access Request catalog entry and click the "Request Access" button.

Data security options 

Type of data Security type

Core data            

Core data is granted automatically when a new account is requested. Core data security includes non-sensitive Finance, HR and Student information.

   
Sensitive student data 

 

Complete the UO IDR Access Form - Student Data and send to the Registrar's Office for approval.

Prerequisite: If you do not already have an active IDR/Cognos account with Core Data access, the Core Data form linked above must be submitted at the same time.

   

Private and Sensitive
Finance & HR Data                

 

Complete the UO IDR Access Form - Finance and HR Data and route to the appropriate data owner(s) for approval.

Prerequisite: If you do not already have an active IDR/Cognos account with Core Data access, the Core Data form linked above must be submitted at the same time.

Data Stewards

Data Data Stewards
Core Data* Responsibility of all data stewards

Finance 

Mark McCulloch, Director, Business Affairs Office Information Systems

Human Resources

Catherine Bonomini-Smith, Senior Associate Director, HR Operations

Student

Julia Pomerenk, Asst VP and University Registrar

* Core Data includes non-sensitive Finance, HR and Student information

For questions, please submit a ticket via the UO Service Portal.

Instructions for Data Stewards

Submit completed and approved data access forms to the Campus Access & Support Request service.

Details

Article ID: 78759
Created
Tue 5/21/19 11:15 AM
Modified
Thu 4/21/22 11:07 AM