Guest Access to UO Technology

Overview

Depending on your needs, there are various ways to facilitate guest access to technology resources at the University of Oregon.

• Available without a Duck ID account:
  • Wi-Fi Access
  • Collaboration Services (Dropbox, Teams, OneDrive, UO Blogs, Zoom)
• Access with Duck ID accounts:
  • Unpaid Appointments (provides an enduring Duck ID)
    • Campus Associate Appointments (generally administrative in nature)
    • Courtesy Appointments (academic in nature)
  • Sponsored Accounts (provides a Duck ID for up to 100 days)

Wi-Fi Access

UO Guest Wi-Fi

• Anyone visiting UO is welcome to connect to the UO Guest network for Wi-Fi access. Please note restrictions at athletic venues.
• Information and how to connect: Wireless Network Guest Access

eduroam

• Available to visitors from other eduroam member institutions while at UO. Requires their home institution's credentials to login. See Connecting to the eduroam Network.

Collaboration Services

For these collaborations, no Duck ID account is required.

Dropbox

• Dropbox files and folders can be shared by sending an invitation from inside your Dropbox account. See How to share files using Dropbox.

Microsoft Teams

• Any team owner can invite guests to their Teams team to collaborate. See Using Microsoft Teams with Guests.

OneDrive

• OneDrive files and folders can be shared by sending an invitation from inside your OneDrive account. See Sharing files and folders in OneDrive online.

UO Blogs

• Access to UO Blogs by a guest must be requested by a sponsor. Instructions for requesting a guest login can be found at UO Blogs: Guest Policy.

Zoom

• By default, participants don't have to be logged in to Zoom to join an existing meeting. All they need is the link or meeting ID (and passcode, if you've set one).
• If you plan to invite guests to Zoom, please review best practices for Preventing Zoombombing.
• Individuals expected to create new Zoom meetings in the UO's zoom tenant will need an unpaid appointment (see below).

Unpaid Appointments

For guests that need a Duck ID login, email, server access, Canvas access, fully-licensed versions of software, or access to student or financial data, an unpaid appointment will likely be required. Unpaid appointment holders are issued a UO ID number (95#) and claim a Duck ID account similar to paid employees, though the access available to their Duck ID accounts may vary as described below.

Associate Appointment

Associates are a type of unpaid appointment. These are generally people doing administrative work with the UO, but who are not paid employees. Please see more information about what an Associate is using the Courtesy, Campus Associate, and other Unpaid Appointments article from UO Human Resources. If you have questions about the Associate appointment, you can contact Human Resources Operations with specific questions.

Available Access

• For standard campus wide services, see the Technology Access Timelines page under Campus Associate.
• Associates are also eligible for various business applications with approval.
• If you have questions about a particular resource being available to Associate appointments, please check with us before requesting the appointment.  You can submit your question here: Campus Access & Support Request

Approval Requirements

• The hosting department must sponsor the appointment.
• Approval is granted by UO Human Resources.

Process

See Guide to Campus Associate Duck ID Accounts.

Courtesy Appointment

Courtesy appointments are also a type of unpaid appointment. These are academic in nature, provide additional access, and require additional approvals.  Please see more information about what a Courtesy is using the Courtesy, Campus Associate, and other Unpaid Appointments article from UO Human Resources.   If you have questions about the Courtesy appointment, you can contact  Human Resources Operations with specific questions.

Available Access

• For standard campuswide services, see the Affiliation Resource Access Rules page under Courtesy.
• Courtesy appointments are also eligible for various business applications with approval.
• If you have questions about a particular resource being available to Courtesy appointments, please check with us before requesting the appointment. You can submit your question here: Campus Access & Support Request

Approval Requirements

• The hosting department must sponsor the appointment.
• Approval is granted by UO Human Resources and the Provost's Office

Process

1. The hosting department's HR representative should follow the instructions provided by Human Resources on the Courtesy, Campus Associate, and other Unpaid Appointments article.
2. Once the appointment is in place, the user will be able to claim their Duck ID the next day.
3. Access to additional resources such as Business Applications (Banner, Appworx, IDR, etc.) will follow the standard approval process.

Sponsored Accounts

Sponsored Accounts should be used for people that will only need access for a maximum of 200 days.

These accounts are for individuals involved in university-related activities but who don't have an affiliation. Examples include practicum supervisors, guest lecturers, consultants, contractors, visiting scholars, and vendors.  Use of computing resources must be for UO business or academic purposes.  More information can be found in the Sponsored Duck ID Accounts article.

Sponsored accounts have an initial duration of 100 days and may be receive a one-time renewal of 100 days. The account is permanently terminated after 200 days, and if continued access is needed, a new Duck ID will be issued after requesting an associate or courtesy appointment.

Available Access

• Provided Automatically, General Duck ID login, Active Directory, UOmail, Office 365, Network/Wi-Fi, Duo
• Must be Requested, Webpage/Shell, Adobe, Dropbox,
• If you have questions about a particular resource being available to Sponsored accounts, please check with us before requesting the account.  You can submit your question here: Campus Access & Support Request

Requirements

• Sponsored accounts must be requested by faculty or staff.
• Sponsored accounts must be approved by the President, Provost, Dean, Vice Provost, Vice President, Associate Vice President, or one of their designees.

Process

1. Request an account and initial access: Sponsored Duck ID Account Request
2. After setup, request additional access: Campus Access & Support Request

Get Help

If you have any questions about these accounts types, you can submit your question here: Campus Access & Support Request