Overview
Using Dropbox is a great way to share files with other people.
Please Note: Users must be aware that they could share sensitive data with people who should not have access to the data being shared. If you have questions about data storage, data classification, or what can and cannot be stored in Dropbox, please contact the Information Security Office via the
Create a Ticket button on the
Information Security Consulting service page.
Process
On dropbox.com
- Sign in to dropbox.com.
- Hover over the file or folder you’d like to share and click the share icon (rectangle with an up arrow).
- Type the Email, name, or group of the person (or people) you’d like to share with, and click to select them from the results.
- Note: You can add as many people as you’d like.
- Select Can edit or Can view.
- Add a note if you’d like, and check the checkbox if you’d like to Post this note as a comment.
- Click Share file or Share folder.
The person or group will receive an email with a link to the file or folder.
On the Dropbox desktop app
- Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
- Right-click or command-click the file or folder you’d like to share.
- Click Share….
- Type the Email, name, or group of the person (or people) you’d like to share with, and click to select them from the results.
- Note: You can add as many people as you’d like.
- Select Can edit or Can view.
- Add a message if you’d like.
- Click Share.
The person or group will receive an email with a link to the file or folder.
On the Dropbox mobile app
- Open the Dropbox mobile app.
- Tap the ⁝ (vertical ellipsis on Android) or … (ellipsis on iPhone/iPad) next to the file or folder you’d like to share.
- Tap Share.
- Tap Invite to file.
- Tap under Send to and type the Email, name, or group of the person (or people) you’d like to share with.
- Tap to select them from the results.
- Note: You can add as many people as you’d like.
- Tap to select Can edit (view, comment, and edit), Can view (view and comment but not edit), or View-only (view only — they can’t see comments).
- Tap Message (optional) to add a message if you’d like.
- Tap Share.
Additional assistance
See How to share a Dropbox file or folder on the Dropbox support website for more information.