Getting Started with OneDrive

Overview

Microsoft OneDrive is a web-based, cloud storage service that enables teams and groups to store, share, and collaborate on files and documents.

It is available at no cost to all UO students and employees.

How to Access OneDrive

OneDrive is available by going to the university's Office 365 site and signing-in with your full @uoregon.edu email address then...

  1. Click on the OneDrive tile
  2. Follow the instructions within the Activating Office Online and OneDrive via Office 365 article
  3. Now you're ready to start collaborating by creating a new folder or uploading files

OneDrive is also available for Windows and Mac computers and iOS and Android mobile devices.

Features

Sharing Files

OneDrive allows for the sharing of files with all OneDrive users in the university and user-selected collaborators outside of the university.

Note: It is very important to restrict access to only users who should have access. Services like Delve promote files to users who have access to them. For example, if you choose People in the University of Oregon with the link, you should expect Delve to promote the file to anyone in the University of Oregon.

Team Folders

Some UO employees require a way to share files in which no single person owns the files. Rather, the files are stored in a team folder or group account that allows multiple people to administer the shared folder as necessary. This can help ensure business continuity when an employee leaves the university.

A solution is to use a role account (non-person, shared Duck ID account) with Office 365 functionality. Please see this page for information on how to set up a role account. If you have an existing role account that does not have the ability to use Office 365, please submit a service request.

Additionally, a Team Folder can be created by creating a group within Microsoft Teams. This will then create an OneDrive instance for the members of that group with no direct ownership to any particular user. Please see this page for information on how to get started with using Microsoft Teams.

Collaboration

Access from a web browser

  • Can share the role account credentials with trusted UO colleagues with who you will be collaborating. This way collaborators can access the folders and files stored in OneDrive Online.
  • For large files (greater than 500 MB in size), they will need to be downloaded and re-uploaded in order to share with collaborators within a Team, Channel, or another Team Folder.

Use the OneDrive for Business Sync application

Guidelines for Use

Restrictions on Types of Data in OneDrive

OneDrive is suitable for storing FERPA and HIPAA data.

  • FERPA data is covered by the contract with Microsoft.
  • HIPAA data is explicitly covered by Microsoft's Business Associate Agreement, which includes provisions for storing all data within the United States.
Note: Do not store any credit card or debit card data, or data that relates to credit card transactions, in OneDrive. (This type of data is often referred to as PCI data.)

Storage Capabilities

UO users have access to 1 TB each.

Individual files stored in OneDrive can be no larger than 250 GB in size.

More Information

Details

Article ID: 33095
Created
Mon 7/10/17 3:10 PM
Modified
Fri 9/17/21 1:31 PM