UOmail: Using Outlook on the web

Overview

This article is intended to provide an overview of the primary features and settings within Outlook on the web for UOmail users.

It covers the following topics:

Accessing Outlook on the web

Visit uomail.uoregon.edu. Log in with your full UO email address and password.

General Functions

Sending Email to Other UO People

  1. Create a new message by choosing New message in the upper left corner.
  2. You can begin typing a name in the To or CC box and suggested names will begin to auto-populate. You can type in first name, last name, or Duck ID to find someone.
  3. Once you select someone, you can confirm that it's the correct person by clicking on their name. If they are an employee, their title and department will display.

If the person you're looking for isn't auto-populated, you can do an advanced search on the People tab. See below instructions.

Advanced People Search

  1. To begin a search, click on the People icon on the menu bar.
  2. In the box at the top of your screen, enter your search. You can search for people by their first name, last name, or their Duck ID/email address.
    • Note: To show only People in your results, click the funnel on the right-hand side of the search box and choose People. You can also search for department accounts, groups, and lists.
  3. Once your results are displayed, you can filter them using the Filter option at the top of the list.
  4. If you click on the person you're looking for, you'll see their profile displayed. You can also choose to add them to your contacts, or send them an email.

Organizing Your Email

Focused Inbox

By default, a feature called Focused Inbox is turned on in your UOmail inbox. This can be disabled if desired.

Focused Inbox separates your inbox into two tabs: Focused and Other. Your most important email messages are on the Focused tab while the rest are on the Other tab, easily accessible but out of the way. To view all of your new messages in one inbox, you must disable Focused Inbox.

To turn off focused inbox:

  1. In Outlook on the Web, select the gear icon ⚙ near the top right of the page.
  2. Deselect the Focused Inbox option.

For more information about this feature, please see Microsoft's Focused Inbox for Outlook page.

Grouping Email by Conversation

In UOmail, you can change how you view your incoming emails. There are two ways:

  • Conversation view On: This will thread all emails with the same subject between you and any correspondents. This is helpful for when you want to read previous messages.
    • Note: you can have newest messages on top, or new messages on the bottom of the email thread.
  • Conversation view Off: This won't thread emails and each new reply will appear as its own message. To find previous messages, you will need to search by subject and pull them up individually.

To change Conversation view settings:

Gear icon ⚙ (Settings) > Conversation view > Choose whether you want Conversation view to have Newest messages on topNewest messages on bottom, or Off.

Inbox rules

You can set inbox rules to automatically organize incoming emails. 

  1. Gear icon ⚙ (Settings) > View all Outlook settings > Rules
  2. Select +Add new rule.
  3. Give it a name.
  4. Add a condition from the drop-down menu. This will be the check Outlook does on incoming mail. It will check to see if the incoming mail fulfills the requirements you set.
  5. Add an action from the drop-down menu. This is what will happen to the email if Outlook sees that an email fulfills the condition requirement. 
    • You can add multiple actions by selecting Add another action.
    • You can add an exception from the Add an exception menu which lets your specify a condition where the action will not be taken.
  6. Select Stop processing more rules check box at the bottom if you would like all other rules to stop once an email fulfills the requirement in this rule. This makes sure only one rule is applied per email.
  7. Click the Save button at the top to save your changes.

More Information

Using Your Calendar

Access and Create Calendars

To access your personal calendar, click the calendar icon on your sidebar.  The displayed calendar is your default calendar.

Click on Add calendar for options to create new calendars, import personal calendars, or view other people's calendars.

See more detailed instructions and options here: Import or subscribe to a calendar (Microsoft)

More information about calendar settings:  Calendar settings (Microsoft)

Sharing Your Calendar

By default, other people at the university can see your free/busy calendar. This means that they can tell when you have times blocked out on your calendar where you have indicated that you are busy. This information is very useful for anyone wishing to add you to an event. With this setting, they will not be able to view any details of your calendar, only that you are busy at certain times. You can adjust the level at which your calendar is shared.

See more detailed instructions and options on Microsoft's Sharing your calendar page.

Scheduling an Event

  1. Navigate to your calendar tab and choose New event.
  2. If the event is only for you, complete the details and click Save
  3. If you would like to invite other people, or rooms to your event, click Scheduling Assistant. On this screen, you can add required attendees, optional attendees, and rooms. Once you add attendees click Done, and when completed, click Send. Your attendees and rooms will receive an invitation to your event which they can accept, accept tentatively, or decline.

See more detailed instructions and options on Microsoft's Creating a meeting or appointment page.

More Settings

There are many other options and customization settings available under the settings gear icon

Just a few settings that are available:

  • Dark mode
  • Themes
  • Signatures
  • Font size/style

Details

Article ID: 79998
Created
Thu 6/6/19 8:59 AM
Modified
Mon 11/7/22 1:12 PM

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