UOmail: Outlook for the Web Features & Settings

Logging in for the First Time

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Login with your full UO email address and password. 

When you first login to UOmail (https://uomail.uoregon.edu) you will be asked to set your time zone.  If you are in the Pacific time zone, you should choose "(UTC-08:00) Pacific Time"

There are two versions of Outlook available in your browser.  We recommend using The new Outlook.  To use The new Outlook, click the slider in the upper right hand corner where it says The new Outlook.  Using this version will give you the most features, and work with our articles on how to use UOmail.

Focused Inbox

By default, a feature called Focused Inbox is turned on in your UOmail inbox. This article describes how to disable that feature.

Focused Inbox separates your inbox into two tabs: Focused and Other. Your most important email messages are on the Focused tab while the rest are on the Other tab, easily accessible but out of the way. To view all of your new messages in one inbox, you must disabled Focused Inbox.

For more information about this feature, please see the Microsoft page Focused Inbox for Outlook.

To turn off focused inbox:

Outlook on the Web 

  1. In Outlook on the Web (https://uomail.uoregon.edu), select the gear icon ⚙ near the top right of the page.
  2. Deselect the Focused Inbox option.

Outlook for Windows

  1. In Outlook, select the View tab.
  2. Uncheck the Show Focused Inbox box.

Outlook for Mac

  1. In Outlook for Mac, select the Organize tab.
  2. Deselect the Focused Inbox option.

Sending Email to Other People at UO

When you compose a message by choosing +New message in the upper left corner, you can begin typing a name in the To or CC box and suggested names will begin to auto populate.  You can type in first name, last name, or DuckID to find someone.  Once you select someone, you can confirm that it's the correct person by clicking on their name.  If they are an employee their title and department will be displayed directly under their name.  If they are student, there will be nothing displayed under the name.

If the person you're looking for is not auto generated, you can do an advanced search on the People tab.  At the bottom of your folder list, click the People icon.

Advanced Search

To begin a search, click on the People icon at the bottom of your folder list.

In the box at the top of your screen, enter your search.  You can search for people by their first name, last name, or their Duck ID/email address. *To show only People in your results, click the funnel on the right hand side of the search box and choose People.  You can also search for department accounts, groups, and lists.

Once your results are displayed, you can filter them using the Filter option at the top of the list.

If you click on the person you are looking for, you'll see their profile displayed.  You can also choose to add them to your contacts, or send them an email.

Grouping Email by Conversation

In UOmail you can change how you view your emails. There are two ways to view incoming emails:

  1. Conversation view On: This will thread all emails with the same subject between you and any correspondents. This is helpful for when you want to read previous messages.
    • Note, you can have newest messages on top, or new messages on the bottom of the email thread.
  2. Conversation view Off: This won't thread emails and each new reply will appear as its own message. To find previous messages, you will need to search by subject and pull them up individually.

Changing Conversation view settings

Gear icon ⚙ (settings) > Conversation view > Choose whether you want Converation view to have Newest messages on topNewest messages on bottom, or Off.

Conversation History Folder

For most people, the conversation history fold will be empty.  However, if you participate in Skype for Business meetings you'll find information there from your meetings.

Managing Calendars

Your calendars can be found by clicking the calendar icon at the bottom of your folder list. 

Adding a calendar

Adding a calendar is like adding a category to organize events. For example, a work and home calendar.

  1. Select Add calendar on the left-hands side.
  2. Give it a name.
  3. Your new calendar has been created.

Importing a calendar

You can import calendars from other sources and have them appear in your Outlook calendar.

  1. Select Import calendar on the left-hand side.
  2. You will have the option to select a sports calendar, a TV calendar, a holidays calendar, a calendar from a file, a calendar from the web, or a calendar from a directory.
    • From file: this requires an ICS file which you can browse for on your computer. You can then choose to import it to any of your calendar categories. Select Import to import it.
    • From web: paste the link of a calendar into the field, then five it a name. When you import it, it will create its own category. Select Import to import it.
    • From directory: this lets you add the calendar of someone who is in your organization. When you add it, it will create its own category. Select Add to add it to your calendar.

You can right-click on a calendar to remove, rename, or customize that calendar.

Sharing Your Calendar

By default, other people at the University can see your free/busy calendar.  This means that they can tell when you have times blocked out on your calendar where you have indicated that you are busy.  This information is very useful for anyone wishing to add you to an event.  With this setting, they will not be able to view any details of your calendar, only that you are busy at certain times.  You can adjust the level at which your calendar is shared:

  • Go to your calendars tab, and select the three dots to the right of your calendar. 
  • Choose Sharing and permissions
  • You can adjust your setting for all "People in your Organization" as well as add individual people to share with.  Once you search for a name, you'll be asked what level of sharing you want to grant.

Viewing Other People's Calendars

You can view other people's calendars by choosing Import calendar and then From directory.  Search for the person whose calendar you would like to view and click Add.  You can toggle their calendar on and off by checking and unchecking the box next to their name.  If you would like to see the calendars side by side, choose Split view from the drop down menu at the top of your calendar.

Scheduling an Event

Navigate to your calendar tab and choose +New event.  If the event is only for you, complete the details and click Save.  If you would like to invite other people, or rooms to your event, click Scheduling Assistant.  On this screen, you can add required attendees, optional attendees, and rooms.  Once you add attendees click Done, and when compelted, click Send.  Your attendees and rooms will receive an invitation to your event which they can accept, accept tentatively, or decline.

Inbox rules

You can set inbox rules to automatically organize incoming emails. 

  1. Gear icon ⚙ (settings) > View all Outlook settings > Rules
  2. Select +Add new rule.
  3. Give it a name.
  4. Add a condition from the drop-down. This will be the "check" Outlook does on incoming mail. It will check to see if the incoming mail fulfills the requirements you set.
  5. Add an action from the drop-down. This is what will happen to the email if Outlook sees that an email fulfills the condition requirement. 
    • You can add multiple actions by selecting Add another action.
    • You can add an exception from the Add an exception menu which lets your specify a condition where the action will not be taken.
  6. Select Stop processing more rules check box at the bottom if you would like all other rules to stop once an email fulfills the requirement in this rule. This makes sure only one rule is applied per email.
  7. Click the Save button at the top to save your changes.

Other

  • Enable dark mode
    • Gear icon ⚙ (settings) > Dark mode toggle "on."
  • Change theme
    • Gear icon ⚙ (settings) > Theme > View all > select theme.
  • Change reading pain: right, bottom, or hide
    • Gear icon ⚙ (settings) > Reading pane. Choose Show on the rightShow on the bottom, or Hide if do not want a reading pane. 
  • Add a signature
    • Gear icon ⚙ (settings) > View all Outlook settings > Compose and reply > Create a signature. You can choose to have it on all outgoing messages or only ones you reply or forward. Click Save after making changes.
  • Change composition type: html or plain
    • Gear icon ⚙ (settings) > View all Outlook settings > Compose and reply > Message format. You can choose whether to default to HTML or plain text. Click Save after making changes.
  • Change default font, font size, and font properties
    • You can choose the default font, font size, and font properties. Click Save after making changes.
  • Default for reply: reply or reply all
    • Gear icon ⚙ (settings) > View all Outlook settings > Compose and reply > Reply or Reply all. You can choose the default setting for when you click the reply button in a message. Click Save after making changes.
  • Customize quick actions, message surface, and toolbar
    • Quick actions: Gear icon ⚙ (settings) > View all Outlook settings > Customize actions > Quick actions. You can choose which quick actions appear (up to 4) when you hover over an email in your inbox. Click Save after making changes.
    • Message surface: Gear icon ⚙ (settings) > View all Outlook settings > Customize actions > Message surface. You can choose what types pf action you can perform when you open a message. 
    • Toolbar: Gear icon ⚙ (settings) > View all Outlook settings > Customize actions > Toolbar. You can choose what types of actions you can perform when composing a message.
  • Blocking
  • Forwarding
  • Automatic replies
  • Adding a Profile Picture
  • Remote Wiping Your Device

Details

Article ID: 79998
Created
Thu 6/6/19 8:59 AM
Modified
Wed 7/31/19 3:56 PM