Zoom: How to Restrict Access to Authenticated Users

Overview

By default, participants don't have to be logged in to Zoom to join a meeting. All they need is the link or meeting ID (and password, if you've set one).

To prevent unknown participants from joining meetings, you can choose to restrict meeting participants to users who are either:

• Logged into Zoom; or,
• Logged into the UO Zoom tenant specifically

Setting the former for your meeting would require all meeting participants to have at least a free Zoom account and that they sign into it when joining your meeting -- the latter would require all meeting participants to have an account on the UO Zoom tenant (i.e., students/faculty/staff), as well as that they log into their UO Zoom account when joining your meeting.

Follow the applicable instructions below, depending on whether you are scheduling your meeting in the Zoom Desktop app, Web app, or via the Outlook plugin.

This article does not cover scheduling Zoom meetings. For instructions on scheduling a Zoom meeting, visit our Zoom: Scheduling Meetings article.

Information

Zoom Web App

This section explains how to restrict access to a meeting you are scheduling via the UO Zoom Web app. For instructions on scheduling a Zoom meeting, visit our Zoom: Scheduling Meetings article.

1. While scheduling your meeting, scroll down to the Meeting Options and tick the Only authenticated users can join checkbox.
2. A drop-down field will appear directly below the checkbox. You can select whether to require users to sign into a UO Zoom account or any Zoom account in order to access your meeting.
3. Finish setting any other options for your meeting — then click Save at the bottom of the page.
4. Your meeting is scheduled and will require users to authenticate when joining your meeting, using the method you chose.

Zoom Desktop App

This section explains how to restrict access to a meeting you are scheduling via the Zoom Desktop app. For instructions on scheduling a Zoom meeting, visit our Zoom: Scheduling Meetings article.

1. While scheduling your meeting, click the Advanced Options section to expand it.
2. Tick the Only authenticated users can join checkbox.
3. A drop-down field will appear directly below the checkbox. You can select whether to require users to sign into a UO Zoom account or any Zoom account in order to access your meeting.
4. Finish setting any other options for your meeting — then click Schedule at the bottom of the page.
5. Your meeting is scheduled and will require users to authenticate when joining your meeting, using the method you chose.

Microsoft Outlook Add-in

This section explains how to restrict access to a meeting you are scheduling via the Zoom Add-in for Microsoft Outlook. For instructions on scheduling a Zoom meeting, visit our Zoom: Scheduling Meetings article.

1. While scheduling your meeting, click the Advanced Options section to expand it.
2. Tick the Only authenticated users can join checkbox.
3. A drop-down field will appear directly below the checkbox. You can select whether to require users to sign into a UO Zoom account or any Zoom account in order to access your meeting.
4. Finish setting any other options for your meeting — then click Continue at the bottom of the page.
5. Your meeting is scheduled and will require users to authenticate when joining your meeting, using the method you chose.

To request help, submit a ticket via the Zoom Support service.