Zoom: Scheduling Meetings

 Starting May 31, you won't be able to connect to meetings with Zoom version 4 or earlier.

To update Zoom on your computer, open the Zoom application, click on your picture (or initials) in the upper right, select Check for Updates, and install any updates when prompted. Zoom version 5 is required after May 30 to improve meeting security. (If your computer is managed by your IT department, they will update Zoom for you.)

Overview

Learn how to schedule a Zoom meeting through Outlook, through the Zoom website, or through the Zoom application.

For instructions on installing the Zoom application, signing in, and key features, visit our Getting Started with Zoom article.

Information

Scheduling a Meeting in Outlook

Note: To be able to schedule a Zoom meeting directly from your Outlook, you will need to download and install the Zoom plugin for Microsoft Office first.

Watch a brief video of these instructions from Zoom: Scheduling a Meeting in Outlook (0:52)

  1. Log in to the Zoom application on your computer.
  2. On the Outlook calendar, click New Meeting
  3. Click the Add Zoom Meeting button.
  4. Verify the meeting settings, then click Continue. The Zoom meeting details should then populate into the message body.
  5. Change the Subject of the email to change the name of the meeting topic
  6. Set the meeting start and end time
  7. Add desired recipients in the To: field
  8. Click Send
  9. Your meeting should now appear on your Zoom calendar and upcoming meetings list

Scheduling a Meeting through the Zoom Website

Watch a UO video about scheduling a meeting through the Zoom website:
https://uoregon.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=faaf2cda-7479-4d9f-82c4-ab8101281293 (6:23)

Watch a brief video of these instructions from Zoom: Scheduling a Meeting (1:07)

  1. Go to https://uoregon.zoom.us/, click Sign in, and log in with your Duck ID and password
  2. Click Meetings
  3. Click Schedule a Meeting
  4. Create a Topic
  5. Select Recurring meeting if you'd like to set up a recurring meeting
  6. Select the Date, Time, and Duration of your meeting
  7. Select the meeting options you'd like to set (auto-enable video, audio settings, set password, join before host, mute on entry, etc.).
  8. Send invites through Google, Outlook, or Yahoo, or copy and paste the Join URL to send an invitation email manually

Scheduling a Meeting through the Zoom Application

  1. Open the Zoom Application on your desktop
  2. Click Schedule
  3. Create a Topic
  4. Select Recurring meeting if you'd like to set up a recurring meeting
  5. Select the Date, Time, and Duration of your meeting
  6. Select the meeting options you'd like to set (auto-enable video, audio settings, set password, join before host, mute on entry, etc.).
  7. Select a Calendar option
  8. Click Schedule

To request help, submit a ticket via the Zoom Support service.

Details

Article ID: 101394
Created
Sun 3/15/20 8:18 PM
Modified
Wed 5/20/20 12:00 PM

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