Sharing files and folders in OneDrive online

Question

How do I share files in OneDrive online?

Solution

Step 1: Go to the UO Office 365 portal and log in with your full UO email address (@uoregon.edu) and corresponding password.

Step 2: Click the OneDrive icon.

OneDrive Desktop Icon

Step 3: From the list of documents in your OneDrive folder select a file or folder by clicking it and then click the three dots.

Step 4: Click Share.

OneDrive Options tab, click on Share

Step 5: Add the email addresses of the people you want to share to. You can also edit editing permissions by clicking the green globe icon.
Note: It is very important to restrict access to only users who should have access. Services like Delve promote files to users who have access to them. So for example, if you choose People in the University of Oregon with the link, you should expect Delve to promote the file to anyone in the University of Oregon. 

Send Link tab pops up after clicking share, click on Anyone with this link can edit

  • You can also change how the file is shared. For example, if you want only specific people who are logged in to be able to access the file or folder, you can check the Specific people option. All available options are below:

Update the share settings to your specifications when done click Apply

  • You can further customize permissions by clicking the three horizontal dots near the X and choosing Manage Access. By clicking Add People, a window will pop-up with settings and information about the file.

Manage Access will allow you to control who has viewing and controlling access

Step 6: When you are done adding people to share to and customizing the share permissions, click Send.

Details

Article ID: 32990
Created
Fri 7/7/17 1:16 PM
Modified
Wed 6/23/21 9:00 AM