Safely Sharing Power BI Reports with Specific Users

Overview

Power BI enables you to share dashboards and reports for collaboration, but it’s essential to share content securely to prevent accidental oversharing or unauthorized access.

This article explains how to share Power BI reports with specific users.

Best Practice

Always share Power BI reports directly with named users. This ensures only the intended recipients can access the content.

How to Share

  1. In the Power BI Service, open the report or dashboard you want to share.
  2. Click the Share button.
    Microsoft Power BI user interface with button for sharing report selected
  3. The default option is People in your organization. Do not use this option if your report exposes sensitive data. Click the People in your organization option to bring up the audience selection dialog.​​​​​​​
    Microsoft Power BI Sharing Dialog with default option for sharing with the entire organization active
  4. Select the appropriate audience
    Microsoft Power BI Sharing Dialog with Specific People selected

Benefits of sharing to specific people

  • Only the listed users can access the report.
  • Access can be revoked at any time.
  • You can track who has access and audit sharing activity.
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