Learn how to use live transcription in Microsoft Teams.
Select either the Teams classic or Microsoft Teams (work or school) tab depending on the version that you are using.
Turning on transcription
In order to turn transcription in your meeting:
- Go to the meeting controls
- Select the More options (three-dots) menu
- Select Record and transcribe
- Select Start transcription
The transcription will start to record and will appear along the right-side of the meeting screen.
Transcription options
Speaker language setting
You can change the transcript to transcribe the speaker(s) into one of 34 different languages.
Note: When changing this setting, it will affect all of the participants in the meeting including the speaker.
To change the language:
- In the transcript panel, select the three-dot icon at the top-right and select Change Spoken Language
- Choose one of the available languages
- You will be prompted to make this change for all of the speakers in the meeting, then select Confirm to save the change.
Hide or show the transcript
If you would like to enable the transcript then hide it from your view:
- Go to the meeting controls and select the More options (three-dots) menu
- Select Hide transcript or Show transcript from the menu
Turning off transcription
In order to turn off transcription:
- Go to the meeting controls
- Select to the More options (three-dots) menu
- Select Record and transcribe
- Select Stop transcription or Stop recording (if the meeting is being recorded)
The transcription will be available in a downloadable file once the meeting and any necessary processing has ended.
Downloading the transcript
Once the meeting has finished:
- Select the Calendar icon in Teams
- Open the meeting event then select the Recordings & Transcripts tab.
- Select the Download drop-down menu
- To download a Word Document, select Download as .docx
- To download a transcript text file, select Download as .vtt
Attaching a transcript to share with mobile participants
Once the transcript file has been downloaded:
- Go into the meeting chat
- Select the Attach icon beneath the compose box and upload the file
Turning on transcription
In order to turn transcription in your meeting:
- Go to the meeting controls
- Select the More actions (three-dots) menu
- Select Record and transcribe
- Select Start transcription
The transcription will start to record and will appear along the right-side of the meeting screen.
Transcription options
Speaker language setting
You can change the transcript to transcribe the speaker(s) into one of 34 different languages.
Note: When changing this setting, it will affect all of the participants in the meeting including the speaker.
To change the language:
- In the transcript panel, select the gear icon at the top-right and select Change Spoken Language menu that appears below. English (US) is the default setting.
- Choose one of the available languages.
- You will be prompted to make this change for all of the speakers in the meeting, then select Confirm to save the change.
Hide or show the transcript
If you would like to enable the transcript then hide it from your view:
- Go to the meeting controls and select the More options (three-dots) menu.
- Select Hide transcript or Show transcript from the menu.
Turning off transcription
In order to turn off transcription:
- Go to the meeting controls.
- Select to the More actions (three-dots) menu.
- Select Record and transcribe
- Select Stop transcription or Stop recording (if the meeting is being recorded)
The transcription will be available in a downloadable file once the meeting and any necessary processing has ended.
Downloading the transcript
Once the meeting has finished:
- Select the Calendar icon in Teams
- Open the meeting event then select the Recordings & Transcripts tab.
- Select the Download drop-down menu
- To download a Word Document, select Download as .docx
- To download a transcript text file, select Download as .vtt
Attaching a transcript to share with mobile participants
Once the transcript file has been downloaded:
- Go into the meeting chat
- Select the Attach icon beneath the compose box and upload the file