UO Videoconferencing Standards

Overview

This article provides a list of standards to follow when purchasing videoconferencing equipment at the University of Oregon and a list of systems supported by Information Services (IS).

Standards for Room Systems

1. Room systems should be Windows 10 or 11-based. This allows the ability to send out both Teams and Zoom meeting invites. If the system is intended for bring-your-own-device (BYOD)-only, this is not required. 
2. Room systems should be one-touch to join and Microsoft Exchange enabled. This allows users to invite the meeting/conference room through Microsoft Exchange. This ensures a standardized user-friendly experience by enabling the room to join the meeting with a touch of a button. 
3. Room systems should have the capability to allow users to bring their own device to initiate a meeting. This requires the user to connect their laptop to a supplied HDMI and USB cable. 
4. Room systems will require a Microsoft Teams license for the one-touch to join feature. Because the Microsoft Teams license also supports Zoom functionality, Zoom room licenses will not be issued to avoid unnecessary costs and management overhead.

Recommended Hardware and Costs

Some conference rooms have multi-user analog conference phones (Poly or similar) – these will also work with Cisco analog lines. If attendees typically carry laptops, you can use any of these affordable solutions for your meeting rooms, which require laptops to work:

• Jabra pucks (audio only): depending on the configuration, these cost between $150 and $400.
• Logitech Meetup costs approximately $1,200.
• Crestron’s Smart Soundbar and Camera solution also costs around $1,200.

Additionally, Logitech and Crestron offer video conferencing solutions that do not require attendees to carry laptops. These are more expensive, costing $4,000 - $8,000 depending on the model and configuration. However, although all recommended videoconferencing solutions have a relatively high upfront cost, their operating costs are minimal. Since the Cisco analog system will be serving our campus for years to come, the average annual cost of any solution that meets your department’s needs will be significantly less.

IS Approved and Supported Room Systems

Videoconferencing Systems

• Crestron UC-MX70-T Flex Tabletop Large Room Video Conference System 
• Logitech for Teams Solution 

BYOD-only devices

• Logitech Meetup all-in-one mic, soundbar and camera 
• Crestron UC-SB1-CAM Video Conference Smart Soundbar and Camera 
• Poly Studio P15 all-in-one mic, soundbar, and camera
• Poly Studio R30 all-in-one mic, soundbar and camera 

Displays

• Sony Bravia BZ40H Series Professional Displays 

Additional Assistance

If you have questions about any of the recommended conferencing solutions, please contact NTS Customer Services. To schedule a demo or ask additional questions, please Submit a Ticket.