College of Arts & Sciences New Faculty Technology Subsidy Policy

Subsidy Policy

Computer purchases for the College of Arts & Sciences (CAS) new faculty members are facilitated through User Support Services (USS). The CAS Dean’s Office authorizes some new tenure-track faculty (TTF) members a $2,500 subsidy to aid in the purchase a primary computer, plus any needed peripherals. This subsidy applies to desktops, laptops, software, external hard drives, and other peripherals.

If the business use of a requested item is not clear, CAS may request further justification. These funds are not intended for the purchase of servers, systems infrastructure, or computing clusters: see USS IT Services for assistance with such services. Office equipment such as chairs, desks, and filing cabinets are not eligible. If the total cost exceeds the allocated funds, the overage will be charged to a departmental index. 

Order Policy

Orders must be placed through USS Purchasing, and be selected from the USS Device and Hardware Standards. CAS cannot reimburse departments or faculty members for purchases processed outside USS Purchasing. USS Purchasing will order and process payments for the equipment. USS Desktop Services will set up and deliver the equipment.

The new faculty member or a designated department contact fills out the CAS New Faculty Technology Subsidy Request. The CAS Dean’s Office then confirms whether subsidy funds are available for new faculty member. If the designated department contact completes form, please include the faculty member name after your name. This confirmation starts the ordering process with the USS Buyer who will work with the new faculty member or the designated department contact on creating a New Faculty Order. Once the order is approved, USS Purchasing will place the order with the appropriate vendor. Once delivered, the equipment will be set up and delivered by USS Desktop Services.

Devices that are purchased using UO funds are subject to the University Minimum Security Controls Standard.  This will include adhering to the Endpoint Management Standard.

Timing of Orders

It may take some time to select equipment and software, but it is encouraged to initiate requests as soon as possible once approved. The unused portion of the subsidy can be saved for up to 12 months after the original subsidy approval, not the placement of the New Faculty Order. The CAS New Faculty Team will send out reminders to faculty members with remaining funds and the time remaining to utilize the subsidy.


If you have any questions, please contact the USS Purchasing Buyer, Tyrone Russ, at


Article ID: 115839
Tue 9/8/20 3:26 PM
Thu 7/27/23 11:45 AM