Purpose
This article is intended to outline the standard hardware models for end-user devices supported by User Support Services (USS). The intent of these recommendations is to capitalize on volume pricing, streamline operations, and allow technicians to work with a more limited scope of devices and develop expertise in their support. This will result in better value for the university and a better technical and customer support experience for customers.
It is understood that the selected models may not meet the business requirements for all use cases. Associate directors are empowered to approve exceptions to the standard devices, as required. The products selected below were based on an analysis of the purchasing patterns from July 2016 to June 2020. These initial recommendations will be re-evaluated twice a year to ensure USS continues to meet the needs of our customers.
Supported Models
By choosing a limited array of supported models from a limited number of manufacturers, our goal is to allow technicians to become more familiar with the hardware they are being asked to support and to be able to leverage our vendors to provide us the best possible price. Standardization simplifies deployment, troubleshooting, repair, and warranty work and allows us to more quickly serve our customers. By choosing the enterprise product lines we ensure the vendors will support those devices for 5+ years and keep parts and replacements in stock to satisfy our warranty.
Apple's M1, M1 Pro, and M1 Max lines of products have been authorized for purchase, and are available for ordering. Customization for additional storage is available, pricing will be quoted for approval during the ordering process.
*MacBook Pro M1 13" External Display Support: The MacBook Pro M1 13" only supports one external monitor. If your use case relies on more than 1 external monitor, please select one of the M1 Pro or M1 Max systems
**A note on Surface Devices: Microsoft Surface devices have been an often-ordered product supported on campus for a number of years. Unfortunately, the Surface Device support structure is very limited when compared to its competitors. Simple warranty claims are not resolved in a timeframe to minimize disruptions to production, and a clear escalation process for these devices is not provided by Microsoft. For this reason, we are moving forward with Dell's Latitude 7400 series to fill the increasingly popular tablet/slate form factor with an enterprise-ready 2-in-1 laptop.
New Model Availability
As computer vendors release new models, there will be a delay in their availability for purchase. USS acquires new models as they are released to evaluate, and validate compatibility with UO systems and security requirements. Once validation is complete, approved models are listed as USS Standard Hardware and are made available for purchase by UO departments and business units. For updates on the validation of new models, reference the Hardware Evaluation and Availability Notes below.
Hardware Evaluation and Availability Notes
March 29, 2022 Updates
Apple Mac Studio New Models
Apple's Mac Studio desktop has been released to ordering. It has yet to complete compatibility testing pending acquisition of the first unit. Subsequent orders may be delayed in their delivery pending completion of testing.
Apple iMac 27 inch Availability
Apple has discontinued production of the iMac 27". There are limited supplies of specific configurations still available with CDW-G. These are limited to stock on hand, and will become unavailable as stock is depleted. Backordered configurations have a high probability of not being fulfilled due to existing orders consuming remaining stocks yet to be delivered.
Dell Optiplex 7090 and new 7000 desktop shipping delays
Dell's Optiplex line is currently experience long lead times, with current shipping estimates showing a mid-late June delivery. Please take these circumstances into account when ordering. The new Dell Optiplex 7000 desktop has been released to ordering. It has yet to complete compatibility testing pending acquisition of the first unit. Subsequent orders may be delayed in their delivery pending completion of testing.
Dock & Display Supply Chain Issues
There is a general shortage of in-stock Thunderbolt docks. Please take these circumstances into account when requesting/inquiring about dock purchases. The same shortage applies to displays for monitors and laptops (especially touch-enabled displays).
Descriptions and specifications
Links below are for description and detailed specifications only, pricing will not reflect UO contract pricing. Requests are quoted and departments are charged at the full educational price, approved during the order process. Any subsidies to be applied to requests are applied to the full educational price. The full educational prices quoted are subject to change by vendors at any time.
Windows Desktop
Dell OptiPlex 7 series - current generation
Windows Laptop
Dell Latitude 7000 series
For pricing and recommended configurations, reference USS Dell Latitude 7420 Standards
Dell Precision 5000 series
For pricing and recommended configurations, reference USS Dell Precision 5560 Standard
macOS Desktop (Apple Silicon)
Apple iMac 24-inch & Mac Studio (Computer only. Monitor, keyboard, and mouse purchased separately*)
For pricing and recommended configurations, reference UO_Mac_Desktop_Standards_Spring_22
* Recommended monitors - Dell UltraSharp P2721Q - LED Monitor - 4K - 27", Apple Mac Studio
macOS Laptop (Apple Silicon)
Apple MacBook Pro 13-inch, 14-inch, and 16-inch
For pricing and recommended configurations, reference USS MacBook Pro Standards
Recommended add-on: Dell USB-C Mobile Adapter – DA310
Suggested Peripherals
Note: There is a general shortage of in-stock Thunderbolt docks. Please take these circumstances into account when requesting or inquiring about dock purchases. Compatible docks & other peripherals from other vendors may be available with shorter lead times, and will be recommended as needed.
Monitor options
See attached Dell Monitor Availability pdfs for pricing and estimated ship dates.
Dock options
Other peripherals
Device Hardware Specifications
In order to provide a minimally acceptable level of performance, USS has standardized basic hardware specifications for all end-user-supported computers and recommended peripherals. Adequate processor power, memory, and storage are key to a machine that will have a long operating life and provide users with the best experience. Machines that are sluggish or constantly out of hard disk space are a support burden on IT and hinder faculty and staff productivity. These specifications will be adequate for the majority of office roles.
Base Standard Specification
- Processor: Intel Core i5 (M1 for Apple products), for Windows vPro enabled processors required.
- RAM: 8GB
- Storage: 512GB SSD
Performance Standard Specification
For users with more varied workloads that require additional performance to complete, we also offer a standard performance option. This upgrades the processor, and RAM.
- Processor: Intel Core i7 (M1 Pro for Apple Products), for Windows vPro enabled processors required.
- RAM: 16GB
- Storage: 512GB SSD
Custom Configuration
Additional specification changes can often be accommodated in the supported standard model lines. Exceptions outside of the standard models should have a clear business need, confirmed and accepted by the appropriate Associate Director of the supporting USS IT unit, and adhere to the UO Acceptable Use of Computing Resources Policy.
Dual-Boot or Device-Based Virtualization Support
USS does not support Dual-Boot or Device-Based Virtualization. Dual-Boot or Device-Based Virtualization is software that is installed on computers to allow for installation of virtual computers/multiple Operating Systems. Products that provide Dual-Boot functionality or Device-Based Virtualization include, but are not limited to Bootcamp, Parallels, Virtual Box, VMWare Fusion/Workstation, Hyper-V for Windows 10.
The most commonly requested configuration is options for running Windows on MacOS devices. This scenario is especially problematic for several reasons, but it is clear it is not a sustainable workflow as Apple has switched to the ARM platform with Apple Silicon architecture and is transitioning all their products away from Intel. Windows for ARM is not available for purchase for our institution. The University of Oregon cannot license or install Windows on MacOS devices.
Devices in dual-boot or virtualized configurations cannot be effectively managed and secured, do not comply with the ISO Minimum Security Controls, and present licensing challenges that in many cases cannot be appropriately licensed per our agreements with software vendors. There are performance and functionality impacts that provide an inferior user experience and drive up support costs for the organization.
We encourage all users who need to use both MacOS and Windows devices to consider workflow changes that do not include Dual-Boot or Device-Based Virtualization scenarios as there are significant barriers to their use.
Warranty
A manufacturer's warranty is required for all computer and device purchases. The following warranty options are recommended.
- Desktops: Three-year basic coverage
- Laptops: Three-year full coverage
How to Submit a Request
To submit an order, please fill out a Faculty & Staff Purchase Request.