SharePoint Online Team Site FAQ


Below are some general FAQs for SharePoint Online team sites. 


What is a SharePoint Online team site?

Team sites are sites you can create to collaborate on content, share information, and integrate with applications within the Office 365 Suite. For example, you can use a team site to store and collaborate on files or post news and status updates. For more information, see the Team Sites article from Microsoft.

How is a SharePoint Online team site different than Microsoft Teams? 

Team Sites are websites that can be used to collaborate with your colleagues. Microsoft Teams is a collaboration tool that provides instant messaging and video conferencing capabilities. The two are becoming more integrated: Team Sites can be connected to Microsoft Teams and vice versa. Team sites are available to everyone at the University of Oregon with a Duck ID

How much storage is available in a SharePoint Online team site? 

Team Sites are provisioned with a default of 1 TB, and are expandable to 5 TB of storage upon request. For assistance with increasing storage for a team site, request help through the OneDrive Support service form.

How do I create a Team Site? 

  1. Navigate to Office 365
  2. Select the SharePoint tile
  3. Select the Create site text on the top left 
  4. Select Team site
  5. Follow the wizard to create a team site. Note that all site names will be prefixed with the string O365_. This is to help prevent naming conflicts.

For more information, see Creating a Team Site article from Microsoft.

How do I follow/bookmark a Team Site?

  1. Navigate to Office 365
  2. Click the search bar in the top right corner of the page and enter the name of the group that you would like to follow
  3. When the results page loads, click Sites to show only Team Sites that match your search
  4. When you have locate the Team Site that you would like to follow, click the name of the site
  5. When the Team Site page loads, click the star labeled Not following in the top-right corner of the page

How do I set permissions for SharePoint Online team sites and add new members?

User permissions are categorized into three levels: owners, members, and visitors. By default, owners have full control, members have editing privileges, and visitors have read-only privileges, which allow users to view and download files from on the site. To edit these permissions: 

  1. Navigate to Office 365
  2. Select the SharePoint tile
  3. Click the Team Site that you would like to work on 
  4. Click the gear icon in the top right corner of the screen
  5. Select Site Permissions from the menu
  6. To change the permissions for members or visitors, click the down arrow under the heading Site members or Site visitors and select a different permission level
  7. To add new members to your Team Site click the Invite people button. You have the option of adding a user to the group associated with your site. This will give a user access to documents as well as collaboration tools such as conversations and calendars. By default, users will be added to the Members group.
  8. Select Add Members to Group
  9. Click Add members and type the name or email of the user that you would like to add. If you would like to change the permission level for the added user, click the Member label under the user's name and select the permission level that you would like to assign to that member.

For more information, see Manage Your Sharepoint Site Settings

How do I find and access a site I've already created? 

Access the site via the search bar

  1. Navigate to Office 365
  2. In the search bar near the top of the screen, input the name of the team site you wish to access
  3. The site should appear under the Sites heading in the search 
  4. Select the site name. This will open the team site. 

Access the site via OneDrive

  1. Navigate to Office 365
  2. Select the OneDrive tile 
  3. In the menu to the left of the screen, under Shared Libraries, select the site you want to access
  4. Select the icon next to your site's name. This will open the team site.
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Article ID: 67125
Mon 11/12/18 2:44 PM
Thu 4/11/24 5:08 PM

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