Guidance from the Records Management Office

Overview

Learn how to create and manage records from the Records Management Office.

List of resources

Select the heading text to go to the Records Management Office webpage related to the content.

Managing Records

This page presents guidelines for how to systematically create and organize records throughout their life span. Systematic maintenance begins from the time we create records to the time we disposition them — that is, recycle, shred or transfer them to University Archives, depending on their long-term historical value.

Scanning

UO Records Management, in partnership with UO Libraries Special Collections and University Archives, works with a vendor to offer storage and scanning services. To start the conversation, please complete the Records Management Service Request form.

Disposal

UO Records Management, in partnership with UO Libraries Special Collections and University Archives, works with a vendor to offer storage and scanning services. To start the conversation, please complete the Records Management Service Request form.

Before shredding paper or deleting e-mails, Word documents, PDF or other files or data received or created by the University of Oregon, be sure these are not subject to retention requirements. UO uses an organization-wide Records Retention Schedule (RRS) to guide its recordkeeping.

Need Help?

• FERPA guidance (Office of the Registrar)
• FERPA 101 Learning Module (MyTrack; requires Duck ID login)