Recording a Microsoft Teams Video Call

Question

How do I record a video call with automatic transcription in Microsoft Teams?

Start recording and transcribing

All Teams video calls can be recorded. You can also add transcription to support all users if you would like. Additionally, because you can choose to save your video on a temporary or a long-term basis, your videos are housed in your OneDrive and your SharePoint.

The steps to start recording a video call with automatic transcription in Microsoft Teams are:

1. Start or join your video call.
2. Click the More menu (the icon at the top of your screen that shows three horizontal dots).
3. Within the More menu, click Record and Transcribe. When you do, all video call attendees receive a notification that the call is being recorded and transcribed.

Stop recording and/or transcribing

To stop recording and/or transcribing, follow these steps:

1. Click the More menu icon at the top of the screen.
2. From the drop-down menu, select either:
   1. Stop record: Stops both recording and transcribing.
   2. Stop transcribe: Stops only transcribing. If you select Stop transcribe, the recording will continue until you select Stop record from the More menu.

Where is my video call recording?

The video call recording is in either SharePoint or OneDrive, depending on the type of call:

• SharePoint: The video call recording is in SharePoint if the call is a channel meeting.
• OneDrive: The video call recording is in OneDrive if the call is not in a channel meeting and is any other type of video call.

Video call guests and external users who do not belong to the University of Oregon network will need you to send them the video.

How long will my meeting video recording and transcription be available?

Your meeting video recording will expire unless you change the settings in SharePoint or OneDrive to adjust the expiration date.

If you need your file to last beyond its stated expiration date, select No Expiration. If your file does expire, it will be available in your Recycle Box for the next 90 days, after which you will be unable to recover it.

You may wish to save the video recording longer than the initially stated date, because you might need the recording longer than the end of the month, the term, or the year so you can use it to teach classes. It may also take time to edit your video, so you might wish to keep the original draft as a backup indefinitely.

To change the expiration date

1. Go to the SharePoint site or OneDrive where your video is stored. One way to access SharePoint and OneDrive is through the nine-dot App Launcher icon in the upper-left corner of the screen.
2. Select My Files in the SharePoint Site or OneDrive.
3. Hover your mouse cursor over the name of the video you want to work with. Select the Show actions (three vertical dots icon) that will appear to the right of the video name. 
4. Select Details.
5. Within the Details pane, look for Expiration. Select the drop-down menu for the expiration date.
6. Select the expiration date you would like. 

Need Help?

For more assistance, please submit a request ticket through the Microsoft Teams Support service page.