Overview
This article is designed to guide Microsoft Teams users through the process of setting a team's visibility from public to private.
Please Note: The ability to create public teams has been restricted by Information Services due to default settings that allow all university members to view and edit content. If you require a public team, please click the Request Help button to contact an administrator for assistance with setup.
- Public will allow access to all University of Oregon users to join your team.
- Private will only allow Team Owners to add Members.
The University of Oregon global default setting upon team creation is Private.
From public to private
The team, Bradleyr test (pictured below), is currently set to Public.
Having a public team means that all files can be found or promoted via Microsoft Outlook or Office 365 Online. For this example, one public file in this Team is called findme.png.
Ginamarie is a non-team member with no additional permissions to my file, was able to search via Office 365 Online, and find my document.
To prevent this from happening moving forward, go into your team's General channel and select the Files tab. Select the three-dots more options menu, and select Open in SharePoint.
Then select the gear icon in SharePoint and choose Site information.
Go to the Privacy settings and select Private from the drop-down menu. Click Save to continue.
Once converted to a Private Team, Ginamarie (still a non-team member) can no longer discover my files within this team. To test, Ginamarie searches by name for findme.png once again and recieves this error. My files within this Private Team are now secure.
Additional Resources
For more resources about Microsoft Teams, please consult our Teams knowledge base articles.