Overview
Security and confidentiality are matters of concern to all university employees and to all other persons who have access to administrative records, education records, reports, or any other confidential or privileged documents or information.
Terms of the code
The purpose of this code is to clarify responsibilities in these areas. Each individual who has access to confidential or privileged information is expected to adhere to the regulations stated below:
Any person who has access to administrative records, education records, reports, or any other confidential or privileged documents or information, may not:
- Reveal the content of any record or report to anyone, except in the proper conduct of his or her work assignments and in accordance with university policies and procedures.
- Make or allow any unauthorized use of information.
- Knowingly include false, inaccurate, or misleading entry in any report or record.
- Knowingly expunge a data record or a data entry from any record, report or file.
- Share access codes or passwords with any other person.
- Seek personal benefit or allow others to personally benefit from the knowledge of any confidential information they have acquired through work assignments.
- Remove any original or copy of an administrative record, education record, report, or any other confidential or privileged document, from the office where it is maintained, except in the performance of official duties and authorized by law.
Reporting violations
Any knowledge of a violation of this code must be reported immediately to the violator’s supervisor. Violations may lead to disciplinary action, including dismissal. Violations may also lead to criminal and civil liability.
Acknowledgement
Accessing any data referenced here indicates that you have read, understand, and will comply with the above Code of Responsibility for Security and Confidentiality of Records and Files.