Microsoft Teams Live Events

Purpose

This article is designed to act as an overview of Microsoft Teams Live Events, showcasing how to access it along with some of the key features of the service.

What are Microsoft Teams Live events?

Teams live events is an extension of Teams meetings, enabling users to broadcast video and meeting content to a large online audience. These are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host. The attendees can watch the live or recorded event in Yammer, Teams, and/or Stream, and can interact with the presenters using moderated Q & A.

(Please note that currently all live events are automatically recorded – this setting is currently being reviewed by our team. For more information on Teams live recordings click here)

Key Roles

Live events in Teams empowers multiple roles to successfully broadcast and participate in an event:

  • Organizer - Schedules the event and sends invitations. Must also be listed as the Producer or a Presenter.
  • Producer - Runs the show, chooses what and who go to the live feed. The Producer can also be the Organizer of the event, or, if separate, be appointed as Producer by the Organizer.
  • Presenters - Scheduled by the organizer, will present during live event. 
  • Attendees - Watching only. May participate in Q&A if enabled.

Limits and Specifications

  • Audience Size: 10,000 attendees
  • Duration of event: 4 hours
  • Concurrent live events running in a Microsoft 365 or Office 365 organization: 15

Key Components

Scheduling

Teams provides the ability for the organizers to create an event with the appropriate attendee permissions (specific users, any uoregon users or the general public), designate event team members, select a production method, and invite attendees.

Production

The video input is the foundation of the live event and it can vary from a single webcam to a multi-camera professional video production. There are two ways to produce events:

  • Teams: This production method allows users to produce their live events in Teams using their webcam or using A/V input from Teams room systems. This option is the best and quickest option if you want to use the audio and video devices connected to the PC or are inviting remote presenters to participate in the event. This option allows users to easily use their webcams and share their screen as input in the event.
  • External app or device: External encoders allow users to produce their live events directly from an external hardware or software-based encoder with Stream. This option is best if you already have studio quality equipment (for example, media mixers) which support streaming to a Real-time Messaging Protocol (RTMP) service. This type of production is typically used in large scale events such as executive town halls – where a single stream from a media mixer is broadcasted to the audience.
  • Captioning is currently not available for this service.

Do I have access to Microsoft Teams Live events?

Microsoft Teams Live events are available to UO users with the following affiliations:

  • Student
  • GTF
  • Student Employee
  • Administrative Faculty
  • Emeritus
  • Faculty
  • Fixed Short Term Faculty
  • Fixed Term Enduring Faculty
  • Staff
  • Trustee


The following affiliations do not have access to Microsoft Teams Live Events:

  • Associate
  • Courtesy
  • Retired
  • Temporary Employee
  • Role Accounts

Getting Started with Microsoft Teams Live events

Scheduling a Live Event

Invite Attendees

Produce Your Live Event

Present Your Live Event

Manage The Recordings and Reports

Microsoft Teams Video Training

Details

Article ID: 113065
Created
Mon 8/3/20 1:45 PM
Modified
Mon 8/3/20 4:43 PM