Exporting Email from Basic Email (Webmail)

Question

How can I export my email from Basic Email / Webmail?

Graduating students who want to keep anything stored in their Webmail account must export it.  Email is only stored for a limited time after a student graduates, and will be scheduled to be deleted for most students within a year.  

Please Note:  As a graduating student, you are eligible for a lifetime email forward.  This will ensure that people can still reach you at your @uoregon.edu address after you graduate.  To take advantage of this service, please visit Duck ID Self-Service.


Solution

Instructions for:

Export to Gmail

Prep work: move all your emails to the Inbox

Before beginning, you'll need to make sure that all emails you want to be moved over are in your INBOX. They cannot be in folders; folders are managed by the IMAP server and will not be copied over. There are two easy ways to move emails back into the INBOX folder using the webmail interface:

  1. Shift-click two emails to select those and all the emails in between, then simply drag-n-drop them into the correct folder. If the emails are scattered, you can ctrl-click (or cmd-click for Mac users) to select only the ones you click.
  2. If moving all emails from a folder you may click the filled-in box icon (between the list of emails and the display box), which will select all emails in the folder, and then can be dragged to the inbox.

Migrating your emails

  1. Log in to Gmail and select the "gear" icon > Settings > Accounts and Import. Scroll down to 'Import mail and contacts" and select "Import mail and contacts"
  2. Enter your email.
  3. Enter the password for your other email when prompted.
  4. If Gmail complains it cannot identify the POP server, enter your username in the first field and pop.uoregon.edu in the second, and make sure the port is 995. You'll also have to re-enter your password.
  5. Customize settings. You'll want to check at least 'Import mail.'
    1. Check 'Leave a copy...' if you want the mail to still be available on UO's server.
    2. Check 'Archive incoming...' if you are just storing the mail, and don't need it in the inbox.
    3. Check 'Add label...' to make up a label for imported UO mail.
  6. Click OK. Mail import will take a while, depending on how many messages you have.

For steps on how to organize your inbox and creating messages filters, see here.

Export Using an Email Client

Mac Mail (For Mac/Apple)

  1. Open Mac Mail
  2. Click on “Mail” in the top right corner of the screen
  3. Click on “Add Account”
  4. Follow the instructions on Configuring Mail Application for macOS to setup your UO Email in Mail
  5. Now we need to add the account you want to transfer your uoregon emails to
  6. Open Mac Mail
  7. Click on “Mail” in the top right corner of the screen
  8. Click on “Add Account”
  9. Click on your email provider from this list
  10. Once you add your second email account
  11. On the email lists on the left side of the screen scroll down to your personal email (it should be titled “Google” if you use gmail for example)
  12. Hover your mouse over the name, and click on the “+” button to make a new folder.
  13. Now scroll to the top of the left pane and click on the dropdown arrow by “Inbox”
  14. Click on “Uoregon”
  15. In the right pane select all of your emails (clicking on a single email and then pressing command+A at the same time will select all emails)
  16. right click, and a menu should pop up
  17. Hover your mouse over “copy to” and click on the folder in your other email account you want to copy the folders to
  18. The emails will begin copying over and now appear in your personal email

Outlook 2016 (for macOS)

  1. Set up your University of Oregon email in Outook 2016
  2. Set up your non-University of Oregon in Outook 2016
  3. On the left hand side of the screen you should see both email accounts listed by email address (You may need to scroll down to see the second one).
  4. To move entire folders, drag-and-drop any folders you want to move over. Copy will leave a copy and move will not leave a copy.
  5. To move individual items, you will first want to make certain you have a folder you want to move the emails to. If you do not have one, you can create a new folder by right-clicking on the email address you want the folder under in the right-hand column and clicking new folder. Type in a name for the folder and hit the "return" or "enter" key on your keyboard.
  6. Go to the email(s) you want to move and open it. You can select multiple emails by holding down the command key and clicking on the other emails.
  7. Right-Click on one of the highlighted emails and select "Move".
  8. Right-Click on one of the highlighted emails and select "Move".
  9. In the menu that pops up select either "Copy to Folder..." or "Other Folder.
  10. In the new menu that pops up type in the name of the folder you want to move the emails to and click "OK". The emails will begin copying over.
  11. Repeat steps 5-10 to copy multiple emails to different folders.

Outlook 2016 (for Windows)

  1. Set up your University of Oregon email.
  2. Set up a non-University of Oregon email.
  3. On the left hand side of the screen you should see both email accounts listed by email address (You may need to scroll down to see the second one).
  4. To move entire folders, right-click on any folders you want to migragte and select either "Copy Folder" or "Move Folder". Copy will leave a copy and move will not leave a copy.
  5. In the menu that pops up, click on either the email address or folder you want to move the folder to. Clicking on an folder will put the folder you are migrating inside the selected folder. To complete the migration, click on "OK". The folder will begin copying over.
  6. Repeat steps 4-5 to move over multiple folders.
  7. To move individual email(s), go to the email(s) you want to move and open it. You can select multiple emails by holding down the control key and clicking on the other emails.
  8. Right-Click on one of the highlighted emails and select "Move".
  9. In the menu that pops up select either "Copy to Folder..." or "Other Folder.
  10. In the new menu that pops up if you want to create a new folder, select "New...". You will be presented with a menu where you can create a new folder. Once the new folder is created, or you do not want to create a new folder, select the name of the folder you want to move the emails to and click "OK". The emails will begin copying over.
  11. Repeat steps 7-10 if you want to move emails to different folders.

Thunderbird (for most Operating Systems [i.e. Linux])

  1. Download the Thunderbird Email Client
  2. Unzip the package and launch the program
  3. Log into your UO email on the account. Follow the instructions on Configuring Thunderbird to configure the email client
  4. Log into your other email account, accounts like Gmail should prompt for an email to help automatically set up your account on Thunderbird.
  5. Go into your non-uoregon email account.
  6. In the menu on the left, right-click on your account such as “DuckID@gmail.com” and select “New Folder” and you can name it “uoregon-webmail-transfer”
  7. Go back to your UO email account and in the menu on the left and click on the folder you would like to transfer from.
  8. Hold “Control” and click on the emails you would like to transfer
  9. As you finish selecting the desired emails, right-click in the highlighted area of the emails
  10. Select “copy to” and it will give a submenu.
  11. Hover over your non-UO email account
  12. Click on the uoregon-webmail-transfer” folder to move the files there (feel free to build the file structure within the uoregon-webmail-transfer folder so that your emails remain organized)

Getting Help

If you have questions, please contact the Technology Service Desk, or submit a help request online here:  https://service.uoregon.edu/TDClient/Requests/ServiceDet?ID=18715

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Details

Article ID: 52177
Created
Wed 4/18/18 4:33 PM
Modified
Tue 10/30/18 10:15 AM