This article is designed to guide Microsoft Teams users through the process of setting a team's visibility from public to private.
The team, Bradleyr test (pictured below), is currently set to Public.
Having a public team means that all files can be found or promoted via Microsoft Outlook or Office 365 Online. For this example, one public file in this Team is called findme.png.
Ginamarie is a non-team member with no additional permissions to my file, was able to search via Office 365 Online, and find my document.
To prevent this from happening moving forward, go into your team's settings, select the three-dots more options menu, and select Edit Team...
Then switch the Privacy option from Public to Private – this allows users to secure or promote files as desired. Click Update to save the setting.
Once converted to a Private Team, Ginamarie (still a non-team member) can no longer discover my files within this team. To test, Ginamarie searches by name for findme.png once again and recieves this error. My files within this Private Team are now secure.
The team, Bradleyr test (pictured below), is currently set to Public.
Having a public team means that all files can be found or promoted via Microsoft Outlook or Office 365 Online. For this example, one public file in this Team is called findme.png.
Ginamarie is a non-team member with no additional permissions to my file, was able to search via Office 365 Online, and find my document.
To prevent this from happening moving forward, go into your team's General channel and select the Files tab. Select the three-dots more options menu, and select Open in SharePoint.
Then select the gear icon in SharePoint and choose Site information.
Go to the Privacy settings and select Private from the drop-down menu. Click Save to continue.
Once converted to a Private Team, Ginamarie (still a non-team member) can no longer discover my files within this team. To test, Ginamarie searches by name for findme.png once again and recieves this error. My files within this Private Team are now secure.