Webmail: Exporting Email

Question

How can I export my email from Webmail?

Graduating students who want to keep anything stored in their Webmail account must export it. Emails are only stored for a limited time after a student graduates and will be scheduled for deletion for most students within a year.  

Please Note: As a graduating student, you are eligible for a lifetime email forward. This will ensure that people can still reach you at your @uoregon.edu address after you graduate. To take advantage of this service, please visit Duck ID Self-Service.
Note for Faculty and Staff: Information Services and the Information Security Office strongly discourage the use of email forwarding by University of Oregon employees, especially by faculty. University employees are responsible for complying with local, state, and federal laws, including FERPA. Communication between faculty and students often contains sensitive information that is protected by FERPA, and that information should stay within the university’s official email services. (Policy: Use of Email for Official and Mass Communications.).

Solution

Instructions for:

Export to Gmail

Prep work: Move all your emails to the Inbox

Before beginning, you ll need to make sure that all emails you want to be moved over are in your INBOX. They cannot be in folders; folders are managed by the IMAP server and will not be copied over. There are two easy ways to move emails back into the INBOX folder using the webmail interface:

  1. Shift-click two emails to select those and all the emails in between, then drag-and-drop them into the correct folder. If the emails are scattered, you can Ctrl-click (or ⌘-click for Mac users) to select only the ones you click.
  2. If moving all emails from a folder:
    1. Click the Select option and click All, which will select all emails in the folder. Then, they can be dragged to the inbox.
    2. You can also select the More option on the top right of the Webmail interface, select Move to... , and click Inbox to move them over.

Migrating your emails

  1. Log in to Gmail and select the  > See all settings > Accounts and Import. Scroll down to Import mail and contacts, and select Import mail and contacts
  2. Enter your email address
  3. Enter the password for your other email when prompted
  4. If Gmail says it cannot identify the POP server:
    1. Enter your username in the first field
    2. pop.uoregon.edu in the second
    3. Port is 995. You'll also have to re-enter your password.
  5. Customize settings. You'll want to check at least Import mail.
    1. Check Leave a copy... if you want the mail to still be available on UO's server.
    2. Check Archive incoming... if you are just storing the mail, and don't need it in the inbox.
    3. Check Add label... to make up a label for imported UO mail.
  6. Click OK. The mail import will take a while depending on how many messages you have.

For steps on how to organize your inbox and creating messages filters, see Organize emails (from Google).

Export Using an Email Client

macOS Mail (For Mac/Apple)

  1. Open macOS Mail
  2. Click on Mail in the top-right corner of the screen
  3. Click Add Account
  4. Follow the instructions on Setting Up Email: macOS Mail Application (Apple Desktops & MacBooks) to setup your UO email in the Mail app
  5. Click on the email provider for your personal email account from the provided list
  6. Enter your second email account's login information to add the account to your Mail app
  7. On the email list on the left side of the screen, scroll down to your personal email (it should be titled Google if you use Gmail, for example)
  8. Hover your mouse over the name, and click on the + button to make a new folder.
  9. Now scroll to the top of the left pane, and click on the drop-down arrow by Inbox
  10. Click on Uoregon (or whatever you have your UO email named as)
  11. In the right pane, select all of your emails (clicking on a single email and then pressing ⌘-A will select all emails)
  12. Press ⌘-C or right click (or ⌘-click) and a menu should pop up, hover your mouse over copy to and click on the folder in your personal email account you want to copy the emails to
  13. The emails will begin copying over and will appear in your personal email

Outlook 365 (for macOS)

  1. Setting Up Email: Outlook 365 for Mac
  2. Set up your non-University of Oregon in Outlook 365
  3. On the left-hand side of the screen you should see both email accounts listed by email address (You may need to scroll down to see the second one).
  4. To move entire folders, drag-and-drop any folders you want to move over. Copy will leave a copy and move will not leave a copy.
  5. To move individual items, you will first want to ensure you have a folder to move the emails to. If you do not have one, you can create a new folder by finding the email address you want the folder under in the right-hand column, right-clicking on it and clicking New Folder. Type in a name for the folder, and hit the return or enter key on your keyboard.
  6. Go to the email inbox with the emails you want to move. Select the email(s) you want to move. You can select multiple emails by holding down the key and clicking on the other emails.
  7. Right-click on one of the highlighted emails and select Move.
  8. In the menu that pops up, select either Copy to Folder... or Other Folder.
  9. In the new menu that pops up, type in the name of the folder you want to move the emails to and click OK. The emails will begin copying over.
  10. Repeat steps 5-10 to copy multiple emails to different folders.

Outlook 2016 and 365 (for Windows)

  1. Setting Up Email: Outlook 365 for Windows
  2. Set up a non-University of Oregon email
  3. On the left-hand side of the screen, you should see both email accounts listed by email address (You may need to scroll down to see the second one).
  4. To move entire folders, right-click on any folders you want to migrate and select either Copy Folder or Move Folder. Copy will leave a copy, and move will not leave a copy.
  5. In the menu that pops up, click on either the email address or folder you want to move the folder to. Clicking on an folder will put the folder you are migrating inside the selected folder. To complete the migration, click on OK. The folder will begin copying over.
  6. To move individual email(s), go to the email(s) you want to move and open it. You can select multiple emails by holding down the Ctrl key and clicking on the other emails.
  7. Right-click on one of the highlighted emails and select Move.
  8. In the menu that pops up select either Copy to Folder... or Other Folder.
  9. In the new menu that pops up if you want to create a new folder, select New... You will be presented with a menu where you can create a new folder. Once the new folder is created, or you do not want to create a new folder, select the name of the folder you want to move the emails to and click OK. The emails will begin copying over.
Please Note:
  • Repeat steps 4-5 to move over multiple folders.
  • Repeat steps 6-9 if you want to move emails to different folders.

Thunderbird (for most Operating Systems [i.e. Linux])

  1. Download the Thunderbird Email Client
  2. Unzip the installation package file and launch the program
  3. Log into your UO email on the account. Follow the instructions in the Setting Up Email: Thunderbird article to configure the email client.
  4. Log into your non-UO email account. Accounts like Gmail should prompt for an email to help automatically set up your account on Thunderbird.
  5. In the menu on the left, right-click on your account such as DuckID@gmail.com and select New Folder. You can name it uoregon-webmail-transfer
  6. Go back to your UO email account, and in the menu on the left, click on the folder you would like to transfer from.
  7. Hold Ctrl, then click on the emails you would like to transfer to select them
  8. Once you finish selecting the desired emails, right-click in the highlighted area of the emails
  9. Select Copy to, and it will give a sub-menu.
  10. Hover over your non-UO email account
  11. Click on the uoregon-webmail-transfer folder to move the emails there (feel free to build the file structure within the uoregon-webmail-transfer folder so that your emails remain organized)

Getting Help

If you have questions, please contact the Technology Service Desk, or submit a help request online

0% helpful - 2 reviews

Details

Article ID: 52177
Created
Wed 4/18/18 4:33 PM
Modified
Tue 4/19/22 10:57 AM

Related Articles (1)

Basic instructions for using the UO's Webmail interface to read and send emails.