Overview
"Where can I store my data?" is a common question asked by researchers, faculty and students. To answer that question, we've created the the table below that shows where data of different sensitivity levels can be stored.
UO's Information Asset Classification & Management Policy is available in the UO Policy Library.
Information Asset Classification and Management
Definitions of low risk (green), moderate risk (amber), and high risk (red) data are available in our data classification quick reference.
Special Notice: You must contact the Information Security Office BEFORE storing HIPAA data in any collaboration tool.
| Tool |
Low Risk (Green) |
Moderate Risk (Amber) |
High Risk (Red) |
Approved For: |
| Personal Computer |
* |
|
|
N/A |
| Personal Email (Gmail, Yahoo, etc.) |
* |
|
|
N/A |
| Personal Cloud Services (G Suite - all tools, Amazon Web Services, etc.) |
* |
|
|
N/A |
| Personal Dropbox |
* |
|
|
N/A |
| UO Managed Computer |
|
|
|
FERPA |
| UOmail*** |
|
|
** |
FERPA |
| UO Dropbox |
|
|
** |
FERPA |
| UO OneDrive |
|
|
** |
FERPA, HIPAA** |
| Qualtrics |
|
|
** |
FERPA, HIPAA** |
| UO Azure (Webservers, CDN, etc.) |
|
|
** |
FERPA, HIPAA** |
| UO Microsoft Teams & Teams Calling |
|
|
** |
FERPA, HIPAA** |
| UO SharePoint |
|
|
** |
FERPA, HIPAA** |
| UO Network File Share |
|
|
** |
FERPA, HIPAA** |
| USB/CD/External Media |
|
|
|
** |
| Canvas |
|
|
|
FERPA |
| UO Adobe Creative Cloud |
|
|
|
FERPA |
| UO Confluence and Jira |
|
|
** |
FERPA |
| UO Zoom |
|
|
** |
FERPA, HIPAA** |
Legend
= Approved data storage location for this classification of data
= This location is unsuitable for this classification of data
* = If you must use your personal devices for university business, follow these guidelines
** = You must contact the Information Security Office BEFORE storing data in this location for the first time.
*** = Includes Email, Calendar, Contacts, Tasks
Additional resources
A downloadable PDF file of this table can be found here, along with more resources and downloads.